The Permanent Bureau of the Hague Conference on Private International Law (HCCH) is seeking a:

Library assistant

(8 to 16 hours per week, from April 2019 to August 2019)

With more than 83 Member States representing all continents, the HCCH (www.hcch.net) is a small and dynamic intergovernmental organisation. A melting pot of different legal traditions, it develops and services multilateral legal instruments, which respond to global needs.

Preparatory and implementation work related to HCCH Conventions involves extensive scientific research conducted by lawyers of the Permanent Bureau. In this context, the Permanent Bureau maintains its own specialised library in the field of private international law. The library assistant plays an important role in the collection, storage and accessibility of crucial information.

Responsibilities include:

  • To scan and index articles in the HCCH library catalogue
  • To keep the HCCH library in order (shelving, updating loose-leaves etc.), according to its current organisational plan;
  • To update & develop library internal communication tools
  • To proceed with documentation desk research as requested by the HCCH management and lawyers;
  • To perform any other duties that may be called upon by the Information Manager of the PB.

Candidates should meet the following requirements:

  • Fluency in at least one of the official languages of the HCCH (English and French) and good knowledge of the other;
  • Basic knowledge of library services, information sciences or related fields;
  • Familiarity with maintaining blogs or other social media;
  • Ability to work independently;
  • Sense of initiative;
  • Familiarity with international law would be an advantage. 

Remuneration: hourly rate to be determined based on experience. 

Deadline for applications: 15 March 2019 (12.00 a.m. CET) 

Anticipated starting date: April 2019

Applications: written applications should be sent by e-mail, with Curriculum Vitae, letter of motivation and contact information for one reference, to be addressed to applications@hcch.nl.

 


Editorial and Publications Internship

Applications are now open for a three-month Editorial and Publications Internship at the Permanent Bureau of the HCCH. Applications will remain open until the vacancy is filled. However, the selection committee will begin its consideration of suitable candidates on Monday 11 March at 12:00 p.m. Applicants are therefore strongly encouraged to ensure their documentation is submitted before this date.

Purpose

The Permanent Bureau of the HCCH seeks a full-time Editorial and Publications Intern for a placement of three months who, in the context of further professional development, wish to gain hands-on experience in the editorial and publications work essential to the functioning of the HCCH.

Duration of the Internship

To start as soon as possible, for three months. An extension of the internship may be envisaged depending on the performance of the successful candidate and the needs of the Organisation.

Language requirements

The intern should speak at least one of the two official languages of the Conference, French and English. Knowledge of the other official language is an asset. Knowledge of any other languages may also be an advantage.

Duties of the Intern

Under the supervision of the Publications Coordinator, the intern’s duties include

  • Assisting with the editorial and publications work for the 2019 Meeting of Council on General Affairs and Policy and the 2019 Diplomatic Session
  • Assisting with the format and layout of new publications (such as Handbooks) and publications being updated
  • Supporting the Publications Coordinator in implementing the house style and general editing policy of the Organisation 
  • Performing light copy-editing and proofreading 
  • Performing other duties as assigned by the Publications Coordinator

Applicants should bear in mind that, in keeping with the role of the Permanent Bureau as the Secretariat of the HCCH, the nature of the work assigned to the intern will be a combination of editorial, publications and administrative work.

Qualifications

  • Experience in and knowledge of publishing software (e.g. Scribus), or capacity to quickly learn and handle publishing software
  • Excellent drafting skills in English or French
  • Publishing knowledge is an asset
  • Strong experience with full Microsoft Office environment (e.g. developing/updating templates)
  • Ability to multi-task in a timely and efficient manner
  • Ability to work in a fast-paced environment


Applications

Applicants should submit the following documentation: 

  • a letter of motivation
  • a curriculum vitae
  • a transcript of academic records
  • contact details for one reference
  • a writing sample, or a sample of editorial or publication work. 

Applications, including all of the above-mentioned documentation, should be submitted by e-mail to internships@hcch.nl with the mention “Editorial and Publishing Internship” in the subject line.

Remuneration

Internships offered by the Permanent Bureau are not remunerated. The intern must meet all his or her own expenses during his or her stay in The Hague and pay travel costs.

Interns are encouraged to investigate available funding within their university or from other public and private organisations (e.g., scholarships or internship placement programmes offered through their university, grants from research foundations, etc.).

Accommodation

The Permanent Bureau is not able to provide accommodation for interns. Nevertheless, the Permanent Bureau can provide resources that will assist interns in their housing search.

Insurance

Every intern must be covered by medical and hospital insurance, as well as insurance to cover the costs of repatriation to his or her country of residence in the event of an accident or of necessity during the internship. Certification of insurance cover should be provided to the Permanent Bureau at the beginning of the internship.

Confidentiality clause

The intern is placed under an obligation of confidentiality. He or she must, at the beginning of the internship, sign a declaration to that effect.


Legal Internships

Applications are now open for three to six month internships at the Permanent Bureau, during the July-December 2019 period. Only fully completed applications for full-time internships received on or before Friday 29 March 2019 will be considered. For more information see the Internships Page.