Details

The Permanent Bureau (PB) of the Hague Conference on Private International Law (HCCH) is seeking a skilled and motivated

FINANCE / HUMAN RESOURCES ASSISTANT
for a full-time maternity leave replacement

The successful candidate will possess the following qualifications:

• At least three years of relevant administrative experience in the fields of Finance and Human Resources, preferably within an international working environment;
• Excellent command of English; knowledge of French, Spanish or Dutch would be an asset;
• Familiarity with Exact Online software and Microsoft Office 365 (in particular Excel);
• Sensitivity to different cultures;
• Ability to work well in a team, in a fast-paced environment that requires a significant degree of flexibility, and to respond well to time-critical requests.

Candidates must be a national of a Member State of the HCCH.

The selected candidate will:

• Report to the Head of Administration (for Human Resources matters) and the external consulting Accountant (for Financial matters), and be part of the Finance and Human Resources Units at the PB;
• In the area of Finance, handle accounts payable, bookkeeping, document processing, correspondence with external service providers and Member States, and assist with the preparation of reports and overviews;
• In the area of Human Resources, assist with recruitment, welcome and exit procedures (including with local authorities), and produce and maintain internal documents (i.e., leave overviews, HR documentation and decisions, etc.);
• Assist during international meetings held by the HCCH as needed;
• Provide general support as requested by the Head of Administration, the external consulting Accountant, or the Secretary General;
• Contribute to a good, cooperative working atmosphere, conducive to teamwork and efficient communications, both within the PB and in relations with representatives of States and Organisations;
• Be expected to assist with the administration of the PB and to respect the PB’s core values. 

The selected candidate will be under an obligation of confidentiality. At the beginning of the appointment, they will sign a declaration to that effect.

This position is based in The Hague, the Netherlands.

Type of appointment and duration: temporary contract for six months.

Grade (Co-ordinated Organisations scale for the Netherlands): B3/1 subject to relevant experience.

Deadline for applications: 11 October 2025 (5.00 p.m. CEST).

Anticipated starting date: November 2025.

Applications: Interested candidates should apply in writing with a letter of motivation, a Curriculum Vitae, and contact information for at least two references; the application should be sent by e-mail to the Head of Human Resources, at [email protected].

Diversity & Inclusiveness: The HCCH strives to implement measures relating to diversity, equity, and inclusion in the recruitment of staff, including to actively seek appropriate representation across geographic regions, and from underrepresented Member States, as well as across genders.

Process: The short-listed candidates whose applications are retained will be invited to an interview with a Selection Committee which will include the Head of Administration, Head of Finance, and other team members of the PB.

Disclaimer: The PB reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.