Vacancies

The Permanent Bureau of the Hague Conference on Private International Law (HCCH) is seeking a

WORKING GROUP AND FINANCIAL ASSISTANT FOR THE iSUPPORT PROJECT

Hired as an independent contractor, the successful candidate will work in the area of International Recovery of Maintenance and be part of a team working on the implementation of the iSupport Electronic Case Management and Secure Communication System as described in the summary of the project and in the draft business plan for the development of iSupport (Prel. Doc. No 5 of September 2009 for the attention of the 2009 Special Commission on the 2007 Maintenance Convention and Protocol). He or she will respond to the iSupport Project Director. The primary responsibility for iSupport is with the First Secretary in charge of the work relating to the Hague Convention of 23 November 2007 on the International Recovery of Child Support and Other Forms of Family Maintenance and the Hague Protocol of 23 November 2007 on the Law Applicable to Maintenance Obligations.

The main task of the iSupport team will be to co-ordinate and facilitate the work of international Working Groups established for the development of iSupport. Working Groups will be comprised of various subject matter experts, including experts from Central Authorities working in the field of cross-border recovery of maintenance, experts from both the government and private sector working on secure electronic communication and fund transfer, government data protection experts and government financial and public procurement experts.

The iSupport project is being made possible with financial support provided by an action grant awarded by the European Commission to the HCCH as the primary grant beneficiary. 

Responsibilities

The Working Group and Financial Assistant will be expected to provide administrative support to the iSupport team and handle the daily financial administration of the grant, in close co-operation with the Director.

The successful applicant will carry out the following tasks:

- Provide general administrative support in English and French;

- Perform various project administration tasks;

- Manage the day-to-day financial administration linked to the execution of the iSupport grant including book-keeping, vendor relations, travel reimbursements and miscellaneous record keeping tasks required by the European Commission;

- Provide general assistance with logistics and other organisational tasks linked to in person meetings and weekly virtual Working Group meetings and draft minutes reflecting the discussions of such meetings;

- Assist with drafting materials in both English and French including reports to stakeholders and informational documents and, in particular, the French version of the iSupport system;

- Develop and maintain content of the iSupport page of the HCCH website and other online media;

- Assist HCCH staff with financial audits in relation to the project;

- Provide basic research assistance to the iSupport team upon request; and,

- Perform other duties as required.

Competencies

Professionalism, capacity for hard work, and excellent interpersonal skills are considered of the utmost importance. In addition, the successful applicant will possess the following competencies:

- Excellent oral communication and diplomacy skills;

- Excellent drafting skills and the capacity to synthesise;

- Sensitivity and understanding with regard to different legal cultures;

- Demonstrated autonomy, organisational skills and a spirit of initiative;

- Excellent ability to work as part of a team and to work collaboratively with colleagues to achieve organisational goals;

- Ability to respond well to time-critical requests;

- Ability to apply good judgment in the context of assignments given; and,

- Proficiency in Microsoft software / applications (Word, Excel, Powerpoint).

Work Experience and Knowledge

- Experience providing general administrative support, including basic book-keeping and other tasks associated with routine financial administration tasks;

- Experience working in a bilingual environment (English and French);

- Experience working in a multi-cultural environment; and,

- Good knowledge of the Hague Convention of 23 November 2007 on the International Recovery of Child Support and Other Forms of Family Maintenance and / or the 2009 European Union Maintenance Regulation.

Education

- Bachelor's degree or relevant work experience in business administration or law.

Languages

- Fluency in English and French, preferably French as a native language;

- Knowledge of other languages an asset.

Duration of contract: Two-year. The selected candidate will be expected to commit to the project for the full two-year grant period.

Location: The Hague

Deadline for applications: 30 June 2014

Expected starting date: 1 September 2014

Compensation will be equivalent to B Grade (administrative professional) salary levels of the Co-ordinated Organisations Scales.

Applications should include a curriculum vitae, a letter of motivation and contact information for two references, and be sent to < [email protected] >.

This non-permanent project-based contract is funded through the Supplementary Budget of the Organisation thanks to a co-financing agreement of the European Union and 12 project partners (nine Member States and three organisations).